Hotel Manuals & Forms

Accounting Manual

Policies 7000 through 7999

TABLE OF CONTENTS

Section 7000: Introduction & General
Section 7100: General Accounting Procedures
Section 7200: Financial Reporting
Section 7300: Payroll
Section 7400: Regulatory Reports
Section 7500: Night Audit
Section 7600: Cashiering and Banking
Section 7700: Chart of Accounts
Section 7800: Glossary & Bibliography

SUMMARY OF FORMS
SUMMARY OF TABLES & CHARTS

Section 7000: Introduction & General

"No man acquires property
without acquiring with it a little arithmetic also."
-- Ralph Waldo Emerson

7001 Introduction
7002 Accounting Mission Statement
7003 Business Names
7004 Accountant & Accounting Administrator
7011 Accounting Basics
7023 Summary of the General Manager's Accounting Responsibilities
7031 Using Computers
7032 Computer Software Programs
7041 Summary of Tax Deadlines
7051 General Record Storage

Section 7100: General Accounting Procedures

"Keeping accounts, Sir, is of no use
when a man is spending his own money,
and has nobody to whom he is to account.
You won't eat less beef today, because you have written down what it cost yesterday."
-- Samuel Johnson

7110. General:

7111 Accounting Method
7113 Business Licenses
7116 Accounting Checklists

7116.1 Accounting Administrator's Daily Checklist
7116.2 Accounting Administrator's Weekly Checklist
7116.3 Accounting Administrator's Monthly Checklist
7116.4 Accounting Administrator's Quarterly Checklist
7116.5 Accounting Administrator's Annual Checklist
7116.6 Accountant's Monthly Financial Statement Checklist
7116.7 Accountant's Annual Checklist

7130. Accounts Payable:

7131 Accounts Payable
7132 Check Requests
7133 Petty-Cash Reimbursements
7134 Expense Reports
7135 Travel Agency Commission Payments
7136 Gaining Credit Approval
7137 Paying Sales Tax
7138 Using "Miscellaneous" & "Other" Accounts
7139 Auditing Telephone Invoices
7140 Allocation of Entertainment and Meals
7141 Departmental Allocation of Expenses
7142 Franchise-Related Fees

7150. Accounts Receivable:

7151 Accounts Receivable
7152 Credit-Card Transactions
7153 Check-Approval Companies
7154 Returned Checks
7155 Credit-Card Statements
7156 Bad Debt
7157 Posting of Checks & Cash Received

7160. Daily Work:

7161 Daily Reports Package
7162 Revenue Allowances
7163 Reconciling Revenue to Cash

7170: Inventories, Allocations & Accruals:

7171 Inventories
7172 Accrual of Prepaid Expenses
7173 Accrued Labor Expense
7174 Accrued Vacation
7175 Cost of Goods for Coffee Breaks

7180. Sales Tax:

7181 Collecting & Reporting Sales Tax
7182 Seller's Permits

7190. Other:

7193 Banquet Service Charges
7194 Employee Meals

Section 7200: Financial Reporting

"Being good in business is the most fascinating kind of art.... Making money is art and working is art and good business is the best art."
-- Andy Warhol

7211 Budgets
7221 Financial Statements
7222 Balance Sheets
7223 Statements of Changes in Financial Position
7224 Income Statements

Section 7300: Payroll

"I can't afford to pay them any other way."
-- Andrew Carnegie In reply to a banker's question, "How can you afford to pay your men so well?"

7300. Introduction & General

7301 Payroll Summary
7302 Approved Job Titles & Accounts
7303 Payroll Tax Introduction
7304 Federal Income Tax 7305 FICA Taxes

7310. Payroll Procedures:

7311 Employer Identification Numbers
7312 Forms W-4
7313 Wage & Hour Laws
7314 Sick Pay

7330. Quarterly Payroll Tax Reports:

7332 Federal Form 941, Employer's Quarterly Federal Tax Return

7340. Annual Payroll Tax Reports, Federal:

7341 Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return
7342 Form 8027, Employer's Annual Information Return of Tip Income and Allocated Tips
7343 Forms W-2, Wage and Tax Statements
7344 Forms W-3, Transmittal of Wage & Tax Statements

7350. Annual Payroll Tax Reports, State:

7351 Nevada Form DE 43, Annual Reconciliation of Nevada Personal Income Tax Withheld

7360. Other Payroll Tax Information:

7361 Nevada Employment Training Tax
7362 Earned Income Credit (EIC)
7363 Retention of Payroll Tax Records
7364 Tax Forms
7365 Unemployment Insurance, Federal
7366 Unemployment Insurance, Nevada

Section 7400: Regulatory Reports

7411 EEO-1 Forms
7421 Transient Occupancy Taxes
7431 Forms W-9 & 1099 MISC.
7441 Annual Federal Liquor Tax

Section 7500: Night Audit

7500-7509. Overview

7500 Overview

7510-7519. Position Descriptions & Checklists

7510 Position Description, Night Auditor
7515 Shift Checklists for Night Auditors *
Opening Checklist, Night Auditor *
Mid-Shift Checklist, Night Auditor *
Morning Closing Checklist, Night Auditor *

7520-7599. Work Procedures

7520 Night-Audit Credit-Card Deposit *
7525 Night-Audit Backup Procedure *
7530 Computer Night-Audit Procedure *
7535 Night-Audit Reports *
7555 Billing Guarantee No-Shows *
7560 Night-Audit Package *

* Updating needed.

Section 7600: Cashiering and Banking

7610 Cashiering:

7612 House Banks
7614 Cash Drawer Reconciliation
7616 Shift Deposits
7618 House Safes

7650 Banking:

7652 Bank Accounts
7654 Bank Deposit Procedures
7656 Reconciliation of Bank Statements

Section 7700: Chart of Accounts

7710 Chart of Accounts
7720 Expense Dictionary

Section 7800: Glossary & Bibliography

7810 Glossary of Lodging Accounting Terms
7890 Bibliography